Guides · Documents and PDF
Fill in and sign a form on iPhone, without a printer
A form arrives by mail, and you have to send it back filled in. With the iPhone you scan it, fill it in, sign it and send it as a PDF.
The sign-up for the sports club, the questionnaire from your insurer, the form from your landlord: these often come on paper, and they are supposed to go back by email. With the free Scan2List app you do everything on the iPhone, without a printer and without a pen.
What you need
- An iPhone with iOS 16 or later
- The Scan2List app. It is free, and you do not need an account.
- The form on paper
Step 1: Scan the form
Open Scan2List and switch to “Scan2PDF” at the bottom. Tap “Scan” and point the camera at the form. A blue frame shows what the app detects as the page. If the form has several pages, tap “Another page” after each picture and “Done” at the end. The app crops every page and straightens it.
Step 2: Fill in the fields
Open the document and tap “Edit”. Choose “Text” at the bottom and tap the field you want to write in. Type the text. If it does not fit the line, make it smaller or move it into place. For boxes use “Cross” or “Check”, for today’s date use “Date”.
Tip: To place things exactly, zoom into the page with two fingers.
Step 3: Sign
Choose “Signature” and tap the spot for the signature. The first time, you sign with your finger on the screen and tap “Use”. The app remembers the signature. It stays on your iPhone, and on the next form you insert it with one tap. Then you adjust its size and position.
Step 4: Check it and send it back as a PDF
Tap “Done” and look at every page once more. Then tap “Share PDF” and choose Mail or another app. You can save a copy to Files.
If something is printed wrong
If the form already contains an old name or a wrong address, choose “Change” and tap the printed line. The app covers it in the color of the paper, and you write the correct text in the same place. More: Edit a scanned document ›
If the form already is a PDF file
If the form arrives as a PDF by email, Scan2List cannot help, because the app does not open PDF files. From iOS 26, open the file in Apple’s Preview app and fill it in there.
Is a signature drawn with a finger enough?
For many everyday forms it is enough for the recipient, for example for a sign-up or a confirmation. Some declarations, however, have to be signed on paper or need a special electronic signature. If in doubt, ask the recipient in which form they accept the document.
The steps for Apple’s apps describe iOS 26. In other versions, buttons may have different names or sit in a different place. Everything here is general information, not legal advice and not legally binding. Please check for yourself what applies in your case.
Frequently asked questions
Does it cost anything?
No. Scanning, filling in, signing and sharing are free and unlimited in Scan2List. More about pricing ›
Is my signature uploaded anywhere?
No. The signature and your documents stay on the iPhone. You can delete the saved signature at any time.
Can I change the font?
Yes. For typed text you choose between Standard, Serif and Typewriter, also in bold, and make it larger or smaller.
Does this work with a form that has several pages?
Yes. Scan all pages into one document and fill in each page. When you share, you get one PDF with all the pages.
Read on: Scan a document on iPhone · Edit a scanned document · Merge scans into one PDF