CSV templates · label generator
Prepare your list
Before you check with the app what is missing, you need a list of what should be there. Depending on what you already have, that takes one click or a little work. Pick where you are below.
Where are you starting from?
It depends on whether you already have a list and whether your things have barcodes. Pick the path that fits you.
Path A
My list is complete
You already have a complete list, for example from your till or a rental company, and your things have barcodes.
Path B
My list is not complete yet
There is a list, but entries are still missing, for example new stock or your own items.
Path C
I’m missing labels
You have the list, but some things don’t have a barcode yet, for example tools, props or your own products.
Path D
I’m starting from scratch
There is no list yet. Depending on whether your things have barcodes, there are two ways.
Path A: your list is complete
Then you don’t need anything else here. The list just has to be a CSV file with a column for the code, meaning the barcode or number that is on your things.
- Save the list from Excel, Numbers or your till as a CSV file. In Excel use “File” › “Save As” › “CSV”.
- Send the file to your iPhone, for example via AirDrop, by emailing it to yourself or via iCloud Drive.
- Open the file on your iPhone and choose “Scan2List” in the share sheet. The app starts right away with the list. Or open Scan2List, tap “Inventory” at the bottom, then “Start inventory” and “Load a list” and pick the file.
- The app shows which columns it recognised. If something is wrong, choose the right column there.
The app recognises columns such as Code, Barcode, EAN or SKU, plus Quantity or Stock, and as the location for example Shelf, Box or Room. If you are not sure, load the file into the generator first and save it there with “Save CSV”. Then the columns get the right names.
Path B: your list still needs to be completed
Load your list into the generator. In the preview you can edit cells, add rows and delete entries that are no longer right. If new entries have no barcode, create codes and labels for them right away. Finally save the list with “Save CSV” and load it into the app as in path A.
You can also complete it later in the app: under “Inventory” you find “Edit list” in the menu. And if something shows up in your photos that is not on the list, tap it under “Not on the list” and choose “Add to the list”.
Path C: you are missing labels
Load your list into the generator and click “Create codes”. Every entry without a barcode gets its own number, for example ITEM-0001. Existing barcodes stay as they are. Then print the labels on standard label sheets or plain paper and stick them on. Save the list with “Save CSV” so the new numbers are in the app as well.
You can do this in the app too: under “Inventory” choose “Create codes” and then “Print labels” in the menu. The app creates a PDF that you print.
Path D: you are starting from scratch
Your things already have barcodes
Then there is nothing to type. First photograph everything with Scan2List in “Scan2List” mode, for example shelf by shelf. The app turns it into a list. Then tap “Inventory” at the bottom, “Start inventory” and choose “From a Scan2List list”. What you scanned becomes the list you check against later.
Your things have no barcodes
Download the matching template below or start the generator with an empty list. Enter what should be there, create codes, print the labels and save the list for the app. For a few entries you can also use “Type it in” directly in the app.
Label generator
The generator runs only in your browser. Your file is not uploaded and you don’t need an account. Load your own list, paste rows from a spreadsheet or start from a template.
CSV templates
All templates use column names the app recognises when it loads a list: code, name, quantity and the location, such as shelf, room or box. You can keep extra columns like value or notes.
Store or warehouse inventory
Stock with barcode, quantity and shelf. You can copy the stock from your till or POS straight into these columns.
| Barcode | Item | Quantity | Shelf | Unit cost | Notes |
|---|---|---|---|---|---|
| 4017100190005 | Espresso beans 1 kg | 24 | Shelf A | 11.90 | |
| 4006040003526 | Oat milk 1 l | 36 | Shelf A | 1.05 | |
| 4337256380052 | Coffee filters size 4 | 18 | Shelf B | 1.40 | |
| Homemade cookies (jar) | 10 | Counter | 3.10 | Own product, needs a label |
Moving house
One row per box with its contents and the room in your new home. The generator creates the numbers for the labels.
| Code | Description | Quantity | Room | Value | Notes |
|---|---|---|---|---|---|
| Plates and bowls | 1 | Kitchen | 150 | fragile | |
| Books, left shelf | 1 | Living room | 80 | ||
| Bed linen and towels | 1 | Bedroom | 90 | ||
| Toolbox | 1 | Basement | 180 |
Rental and equipment hire
The items of one booking with quantity and box, to check them on hand-out and on return.
| Code | Name | Quantity | Box | Value | Notes |
|---|---|---|---|---|---|
| RNT-0101 | Projector | 1 | B1 | 650 | |
| RNT-0103 | HDMI cable 10 m | 2 | B1 | 25 | |
| RNT-0201 | Speaker | 2 | B2 | 700 | |
| Extension reel 25 m | 2 | B3 | 45 |
Goods receipt
Your purchase order or delivery note with the barcode on the outside of each carton and the number of cartons.
| Barcode | Item | Quantity | Location | Unit cost | Notes |
|---|---|---|---|---|---|
| 4006040003526 | Oat milk 1 l (case of 12) | 4 | Pallet 1 | 14.40 | |
| 4012345001112 | Spelt pasta 500 g (case of 10) | 6 | Pallet 1 | 13.90 | |
| 4038629045108 | Olive oil 0.75 l (case of 6) | 3 | Pallet 2 | 41.40 |
Events, tours and trade shows
The load list with case and department. Identical items appear once with their quantity.
| Code | Name | Quantity | Case | Department | Value | Notes |
|---|---|---|---|---|---|---|
| LGT-0001 | LED bar 1 m | 6 | L1 | Lighting | 450 | |
| LGT-0002 | DMX cable 10 m | 10 | L1 | Lighting | 20 | |
| SND-0001 | Mixing desk | 1 | S1 | Sound | 4500 | |
| Customer roll-up banner | 2 | Truck | Booth | 120 |
Film and photo shoots
Camera, lighting, props and wardrobe with box and department. Rented gear keeps its own barcodes.
| Code | Name | Quantity | Box | Department | Value | Notes |
|---|---|---|---|---|---|---|
| CAM-1001 | Camera body | 1 | K01 | Camera | 65000 | |
| CAM-1010 | Lens 18 mm | 1 | K02 | Camera | 14000 | |
| Vintage telephone (scene 12) | 1 | P01 | Props | 180 | ||
| Lead actor’s coat | 1 | Rail 1 | Wardrobe | 420 |
Tools and vehicles
Every tool with its asset number and location. Use the notes for the next inspection date.
| Asset ID | Equipment | Quantity | Location | Value | Notes |
|---|---|---|---|---|---|
| TL-0001 | Rotary hammer | 1 | Van 1 | 690 | Next inspection 03/2027 |
| TL-0002 | Cordless drill | 2 | Van 1 | 260 | |
| Laser level | 1 | Storage | 390 |
IT assets
Laptops, monitors and phones with asset number and room. Put the serial number in the notes.
| Asset ID | Item | Quantity | Room | Value | Notes |
|---|---|---|---|---|---|
| IT-0001 | Laptop | 1 | Office 1.04 | 1200 | Serial C02XK1 |
| IT-0002 | Monitor 27 inch | 2 | Office 1.04 | 280 | |
| Docking station | 1 | IT storage | 180 |
Club and team equipment
Balls, kits, tents and gear of your club with location, for example the equipment room or a cupboard.
| Code | Name | Quantity | Location | Value | Notes |
|---|---|---|---|---|---|
| Football size 5 | 12 | Equipment room | 25 | ||
| Home kit set | 1 | Cupboard 2 | 600 | 15 shirts | |
| Gazebo 3 × 3 m | 2 | Storage | 150 |
Questions
Can I use my own list?
Yes. Load your Excel or CSV file straight into the generator. In the preview you choose what each column means. When you save, those columns get names the app recognises.
Which columns does the app need?
Only a column with the code, meaning the barcode or a number, is required. Quantity and location help: with a location such as shelf or box, the app creates a separate area for each one.
Do I need a label printer?
No. A normal printer is enough. Print on label sheets such as Avery 5160 or on plain paper and cut them out.
Which barcode types can I create?
Numbers with a prefix as Code 128, for example ITEM-0001, or retail-style EAN-13 barcodes starting with 2, which are meant for internal use.
Does it cost anything?
The templates and the generator are free. The app is free too and shows ads; Scan2List Pro removes them.
Note: the result is only as accurate as your list, your labels and your photos. We give no guarantee.